NCRTC Tender Update: M/s Design Graphics bags contract for supply and installation of signage and graphics for elevated stations and depot of Delhi-Ghaziabad-Meerut RRTS corridor

National Capital Region Transport Corporation Ltd. (NCRTC) has issued a Letter of Acceptance (LoA) to M/s Design Graphics for Manufacture, supply, installation, testing and commissioning of signage and graphics for 09 (Nine) elevated stations (viz. Sarai Kale Khan, New Ashok Nagar, Partapur, Rithani, Brahmpuri, MES Colony, Daurli, Meerut North, Modipuram), 01 (One) At grade station (Viz. Modipuram Depot station) and 01 (One) depot (Viz. Modipuram Depot) of Delhi-Ghaziabad-Meerut RRTS corridor.

  • Tender Reference Number: DM/AC/COR-OF/192, Package-M6
  • Name of Work: Manufacture, supply, installation, testing and commissioning of signage and graphics for 09 (Nine) elevated stations (viz. Sarai Kale Khan, New Ashok Nagar, Partapur, Rithani, Brahmpuri, MES Colony, Daurli, Meerut North, Modipuram), 01 (One) At grade station (Viz. Modipuram Depot station) and 01 (One) depot (Viz. Modipuram Depot) of Delhi-Ghaziabad-Meerut RRTS corridor.
  • Accepted Contract Amount: Approx. INR 2,48,39,139.30/-

In November 2022, the NCRTC invited a tender for Tender Number: DM/AC/COR-OF/192, Package-M6

Source of Fund:

  • India (hereinafter called “Borrower”) has entered into an agreement for financing from the Asian Development Bank (ADB) and the Asian Infrastructure Investment bank (AIIB) toward the cost of Delhi – Meerut Regional Rapid Transit System Investment Project (Tranche -1).
  • Part of this financing will be used for payments under the Contracts named above. The Borrower has sought to apply the Joint Co-financing mechanism in accordance with the co-financing framework agreement between ADB and AIIB.
  • Accordingly, the procurement of Works under this Bidding is being done following ADB’s Procurement Policies with the Blanket Waiver of Member Country Procurement Eligibility Restrictions. Bidding is open to Bidders of all nationalities other than any restriction arising from ITB 4.8.

Scope of Work:

  • The Contractor shall prepare, maintain and implement a Quality Management System that shall remain in effect during the execution of the Works. Contractor’s organization is required to operate a Quality Management System based on International Standard ISO 9001: 2015 for its scope of Works and in compliance with the requirements of the Contract.
  • The Contractor shall submit his Quality Management System documentation for review and Notice of No Objection by the Engineer as specified in this Section. 1.2 ISO 9001: 2015 Certification of the Contractor’s organisation is required for this Project.
  • ISO Certification is a requirement of this Project for the Contractor’s subcontractors, consultants, sub-consultants, suppliers and Designers. The Contractor however cannot delegate or subcontract the Employer’s Quality Assurance Requirements to subcontractors, consultants, sub-consultants or suppliers without the Engineer’s written approval.
  • The Contractor shall implement a Quality Plan that shall incorporate a comprehensive and documented approach to achieve the Project quality requirements that is capable of ensuring that all aspects of the Works, including but not limited to, design, procurement, fabrication, installation, inspection, construction and modifications will comply with the requirements of the Contract.
  • The Contractor’s Quality Plan shall ensure that all goods and materials, whether on- shore in India or off-shore before shipping, workmanship, plant and equipment procured and supplied, inspecting, handling, assembling, testing, storing, fabrication, suppliers and vendors are in compliance with the Contract requirements.
  • Plan(s) and/or Procedures to be prepared by others (suppliers, subcontractors, sub- consultants) and their incorporation in the overall Quality Plan of the Contractor, shall be identified.
  • The Capitalized terms used and to the extent not defined herein shall have the meaning ascribed to them respectively, in the Conditions of Contract and the Employer’s Requirements.
  • Construction / Installation shall be deemed to include manufacturing, fabrication, assembling, testing & commissioning, integrated testing and commissioning and trial runs wherever necessary.
  • The Contractor shall assist in the independent audit review, checking, sampling testing and examination of the Works by the Engineer. The Contractor shall provide full and timely access for such work by the Engineer, including inspection of records and documentation.
  • Such access shall include direct access to the Site, work areas, storage facilities, fabrication sites, Contractor’s offices, laboratories, manufacturers / suppliers’ facilities and similar areas and facilities where any work is being conducted.
  • The Contractor shall prepare construction Quality Plan(s) for the construction, installation, testing and commissioning activities. Separate construction quality plan(s) shall be prepared for other Contractor’s or subcontractor’s off-Site activities. Each construction quality plan shall identify the scope of work to be controlled.
  • The Quality Plan shall include a directory and organisational chart showing all the Contractor’s Key Personnel. The directory shall be kept updated throughout the Contract as changes occur and submitted to the Engineer for his approval.
  • The directory shall include the names, titles, areas of responsibility, office address and location, office phone and fax numbers, cellular phone number(s). The Contractor shall provide information sufficient for the Engineer to contact any of the Key Personnel on a twenty-four (24-hour) basis for the duration of the Contract.

The Engineer will also provide a similar directory to the Contractor:

  • The Quality Plan shall define the Contractor’s management structure for the executionof the Works and for the control of the quality of the Works and shall, without limitation define: (a) The organisation of the Contractor’s managerial staff with reference to any Joint Venture partners and main subcontractors.
  • An organisation chart is to be produced to illustrate the subdivision of the work into elements for effective technical and managerial control, the reporting structure and the interface relationship between all parties involved.
  • The specific allocations of responsibility and authority given to identified personnel for the day to day management of the work with particular reference to the supervision, inspection and testing of the work.
  • The interfacing or co-ordination required with the Contractor’s other related Quality Plans.
  • The specific methods of construction to identify any relevant Method Statements and develop those Method Statements to a degree of detail sufficient to permit the Engineer to understand.
  • The appointment of a Quality Assurance Manager and Quality Control Manager in accordance with Employer’s requirement
  • The audit procedure, audit schedule for each type of quality plans and list of proposed auditors including details of their authority, qualifications and experience. Contractor has to perform external and internal audits with reasonable frequency.
  • The procedures for the control of receipt and issue of all correspondence, so as to ensure traceability, shall be defined Correspondence shall include letters, internal memoranda, facsimiles and electronic transmittals (i.e. Computer Serve, Internet, SharePoint, Expedition etc.);
  • The procedures for recording Project related oral communications shall be defined, i.e. records of telephone conversations, notes of informal discussions and minutes of meetings.
  • The procedures for the selection, indexing, filing, disposition and maintenance of Project records for storage in the archives shall be defined. A list of items to be archived shall be submitted for review by the Engineer on periods of retention. In addition, the Contractor’s and subcontractor’s filing systems shall be compatible as far as is necessary.
  • The procedures for the identification, production, verification, approval, distribution, implementation and recording of changes to all drawings, reports and specifications shall be defined.
  • The procedures for the evaluation, selection, engagement and monitoring of subcontractors / suppliers shall be defined together with the means of application of quality assurance to their work including audit and acceptance.
  • The procedure for the regular review and revision of each type of quality plan and its supplemental individual specific quality plans, to ensure their continuing suitability and effectiveness shall be defined. In addition, the method to be used for revision and issue of revised documentation shall be defined.
  • The procedures for the control, calibration and maintenance of inspection, testing and measuring equipment shall be defined.
  • The procedures for identifying training needs and for the provision of training of all personnel performing activities affecting quality shall be defined and
  • The quality control procedures to be implemented to verify conformance with the Contract specifications. Verification is accomplished by examinations, tests, measurement and inspection and by verifying records including those of his consultant, subcontractors and suppliers by uses of forms to be applied to manage and control the following:
  • The purchasing of materials and ensuring they comply with the requirements of the specification, including purchasing documentation and specific verification arrangements for Contractor/Engineer inspection of material or manufactured product prior to release for use/installation.
  • The construction process includes Temporary Works to ensure compliance with drawings and specifications.
  • The construction and installation process so as to ensure clear identification and traceability of material and manufactured parts.
  • The inspection and testing activities of incoming materials, in process and final product.
  • The identification of the inspection and test status of all material and manufactured products during all stages of the construction and installation process to ensure that only products that have passed the required inspections and tests are dispatched for use and/or installation.
  • Record of non-conformities and the disposition of non-conforming material or product, supported by applicable documentation, agreed remedial action instituted prior to the initiation so as to avoid unintended use/installation. Contractor’s Non-conformity system provides for the monitoring and tracking of all Non-conformities that occur within his scopeof Contract, regardless of who identifies the Non-conformance.
  • The assessment and disposition of nonconforming material(s) and product(s) and approval for reworking or rejection as scrap.
  • The identification of preventive action so as to prevent recurrence of similar non-conformance; and
  • The handling, storage, packaging, preservation and delivery of products.
  • The list of Inspection and Test Plans and Method Statements to manage and control any test and inspection activities; for the reference to construction contractors attached a few templates of above as appendix.
  • All particulars of materials submitted for review / approval by the Engineer.
  • Where required by the Contract, the quality control requirements for major components.
  • Lists of forms and formats to be used to record the activities under the construction Quality Plan(s) shall be attached at the end of each section or reference included to existing standard procedures.
  • The Quality Plan(s) shall ensure that conditions adverse to quality such as failures, malfunctions, deficiencies and defects in materials and equipment shall be promptly identified and recorded as Non-Conforming Product and specific procedures to rectify nonconformities raised. This includes systems non-conformities raised as a result of both internal audit by the Contractor and external audits by the Engineer.
  • The Quality Plan(s) shall address the controls to be applied by Contractor’s organisation to his subcontractors, suppliers and lower tier contractors thereof, both directly and by identifying the quality system documentation that subcontractors, suppliers and lower tiers thereof are required to produce.
  • The Contractor shall ensure that subcontractors, suppliers and lower tiers thereof agree to and implement the applicable controls specified in the Contractor Quality Plan and the identified Quality Management System documentation.

About Delhi-Meerut RRTS Corridor:

  • The Delhi-Meerut RRTS corridor is approximately 82 km long corridor with 25 stations, which will cover the distance from Sarai Kale Khan in Delhi to Modipuram in Meerut in about 60 minutes (Currently, it takes around 3 hours to commute from Delhi to Meerut).
  • The total project completion cost of Delhi-Ghaziabad-Meerut RRTS corridor is about INR 30274 Crore.
  • RRTS is a rail based high-speed transit system with a design speed of 180 kmph and an average speed of 100 kmph.
  • Once operational, it will be the fastest, most comfortable and safest mode of commuter transport in NCR.

About NCRTC:

  • National Capital Region Transport Corporation (NCRTC) is a Joint Venture of Government of India and State Governments of Delhi, Haryana, Rajasthan & Uttar Pradesh and is mandated for designing, developing, implementing, financing, operating and maintaining Regional Rapid Transit System (RRTS) projects in the National Capital Region (NCR) to provide comfortable and fast transit to NCR towns and meet the high growth in transport demand.

Source: NCRTC- Tender Update | Image Credit (representational): NCRTC