Noida Metro Update: Tender invited for annual maintenance contract for HVAC system at RS Depot of N-GN metro corridor for 3 years

Noida Metro Rail Corporation (NMRC) Ltd. has invited online open e-Bids from interested Bidder/s to submit their proposals as per provisions for Comprehensive annual maintenance contract (CAMC) for HVAC system with CHILLER at RS Depot of N-GN metro corridor for 3 years.

  • Tender Reference Number: NMRC/E&M/HVAC/RS Depot/189R/222/2022
  • Name of Work: Comprehensive annual maintenance contract (CAMC) for HVAC system with CHILLER at RS Depot of N-GN metro corridor for 3 years.
  • Period of Contract: 03 Years
  • Approximate Cost of Work: INR 77,06,877 Lakh
  • EMD: INR 1,54,138 Lakh
  • Document Download / Sale Start Date: 07th October, 2022
  • Document Download / Sale End Date: 31st October, 2022
  • Pre-bid Meeting: 11th October, 2022
  • Bid Submission Start Date: 07th October, 2022
  • Bid Submission End Date: 31st October, 2022
  • Bid Opening Date: 01st November, 2022


  • Execution of Comprehensive Annual Maintenance Contract (CAMC) for HVAC System with CHILLER at RS Depot of N-GN Metro corridor for 3 years, provided in tender with suitable uniformed trained manpower, consumables, spare parts, equipment & machinery etc.
  • The Tenderer is to carry out their self-assessment in respect of their capacity in terms of manpower, maintenance, machine, spare parts and finance.
  • The Bidder should be able to take up additional similar work at short notice. Similarly the scope of work may also be reduced on account of poor performance and the contractor shall have no right for any claims due to reduction in scope of work.


  • The works shall be done in accordance with Employer’s Requirements and the other requirements of the Contract.
  • The work shall be executed to the highest standards available using proven up-to-date good Engineering practices. Tenders are called from the electrical contractor having a valid contractor licence.

Scope of Works:

  • The contractor shall execute but not be limited to maintenance for specified period, maintenance support services, obtaining relevant safety certificates or licenses or any other documents required from statutory authorities for the regular operations of Comprehensive Annual Maintenance Contract (CAMC) for HVAC System with CHILLER at RS Depot of N-GN Metro corridor for 3 years as mentioned in ‘Technical Specifications & Employer’s requirement’ with suitable uniformed trained technician, Consumables, spare parts, modern equipments & machinery etc.
  • All activities to be carried out as per the Schedule of work given in ‘Bill of Quantity’, as per ‘Special conditions of contracts’ and as other terms & conditions of tender documents. Other miscellaneous items shall be as per instructions of the engineer in charge.

It is to be noted:

  • The contractor shall plan & execute the work in such a way that the work proceeds smoothly to the satisfaction of the engineer.
  • The Contractor shall attend regular coordination meetings convened by the employer/ engineer for interface and adhere to the decisions taken in the meeting.
  • Access will be provided to the staff appointed by the contractor for carrying out their works and bringing materials and equipment at site. However, the security of materials and equipment brought at the site will be the responsibility of the Contractor.
  • The Contractor shall take all necessary precautions to ensure safety of the staff, adjoining structures, materials & equipment and the work in progress as per the directions of engineering-charge.
  • Manpower (Engineer, Electrician, RAC & Helper) shall be deployed as specified in the tender documents. They shall be adequately qualified & shall be authorised to carry out the HVAC and associated Work.
  • All the staff to be deployed after giving the safety training and police verification. Only authorised staff of contractors having proper identity card shall be permitted to enter in NMRC Depot for execution of work and maintenance of HVAC system.
  • All incidental arrangements for safe transport of Material, machine, tools etc. shall be the responsibility of the contractor. All expenditure to be incurred in this connection shall be borne by the contractor.
  • Log book in hard and soft copy detailing work carried out by Contractor mentioning date, details of work completed, complaints if any etc. will be maintained and signed both by NMRC and contractor officials.
  • In case of discrepancy among Standard codes of Practice, Technical Specifications and provision in sub-clauses in this NIT, the order of precedence will be as below:
    • Provision in NIT/BOQ
    • Technical Specifications
    • Standard Code of Practice

Scope of work on High Side:

  • Comprehensive maintenance of 03 Nos. Trane chiller
  • Checking and Cleaning of Cooling Towers, expansion tank, y- strainers and pot strainers.
  • Checking/ cleaning/ replacement of all parts/components found defective.
  • Air conditioning Plant will be operational round the clock on all working days, Sundays & Holidays or as required at site,
  • All spare parts including consumables will be provided by the contractor (Refrigerant, coolant & Oil etc).
  • Routine check-up of equipment and attending to its preventive as well as breakdown Maintenance.
  • Cleaning of equipment, cooling tower.
  • One third (1/3) of the fills of the cooling towers are to be replaced every year.
  • Painting on rusted area (spray/ brush) of all equipment, pipes installed in the plant room once in a year.
  • Compressor coverage including labour, Replacement of whole compressor or compressor’s Part will be at the discretion of the contractor.
  • Descaling of condenser, evaporator should be done if the approach is exceeding OEM prescribed limit (7 Deg Fahrenheit).
  • The skilled staff shall be deputed at site for maintenance activities and for attending any breakdowns.
  • The following Checks and compliance are required to be carried out. The skilled operation and maintenance staff shall be deputed at site.


  • The Bidder’s competence and capability is proposed to be established by the following parameters. The Bidder should meet all the criteria given in this section.
  • Sole proprietorship, registered partnership firm, public limited company, private limited company can submit the Bid. The firms and the companies should be registered in India.
  • The Bidder should have a minimum experience of having satisfactorily/successfully completed similar works during last 7 (Seven) years period ending last day of month previous to the one in which the bids are invited should be either of the following:
    • One similar completed work costing not less than the amount equal to Rs. 61.65 lakh (Rupees Sixty One lakh Sixty Five Thousand only) or
    • Two similar completed works each costing not less than the amount equal to Rs. 38.53 Lakh (Rupees Thirty Eight Lakh Fifty Three Thousand only) or
    • Three similar completed works each costing not less than the amount equal to Rs. 30.82 Lakh (Rupees Thirty Lakh Eighty Two Thousand only)
  • Similar work for this contract shall be “SITC/CAMC/ maintenance/ repair of HVAC system with water cooled chiller of TRANE of capacity 150 TR and above” in NMRC/ any other Metro Organization/ Central govt./ State govt./PSU’s/ Private sector companies.
  • The Bidder should have a minimum average annual turnover of Rs. 77.06 Lakh (Rupees Seventy Seven Lakh Six Thousand only) in the last 3 (three) Financial Years (2019-20, 2020-21, 2021-22) ending on 31ST March of the previous financial year.
  • Profit Before Tax (PBT) during any of the financial years should be positive for immediately preceding 3 financial years.
  • The Bidder should not have been blacklisted/ banned/ declared ineligible for corrupt and fraudulent practices by the Government of India/ any State Government/ Government Agency and Supreme court and contracts have been terminated/ foreclosed by any company / department due to non- fulfilment of Contractual obligation in last 5 (five) financial years.


  • Financial data for the last three financial years has to be uploaded by the tenderer in Form-5 of Tender along with audited financial statements.
  • The financial data in the prescribed format shall be certified by the Chartered Accountant with his stamp and signature in original along with UDIN.
  • Value of existing commitments for on-going works during a period of 36 months w.e.f. from the first day of the month of tender submission has to be uploaded by the tenderer in Form-16 of Tender.
  • These data shall be certified by the Chartered Accountant with his stamp and signature in original along with UDIN and supporting documents. Without supporting documents, bid capacity criteria cannot be considered.
  • The tender submission of tenderers, who do not qualify the minimum eligibility criteria stipulated in the clauses above, shall not be considered for further evaluation and therefore rejected.
  • The mere fact that the tenderer is qualified as mentioned in above shall not imply that his bid shall automatically be accepted. The same should contain all technical data as required for consideration of tender prescribed in the RFP.

Tender documents can be downloaded from e-tendering website

Source: NMRC -Tender | Image Credit (representational): NMRC