Rail Land Development Authority (RLDA) has invited Proposal through e-tendering mode for Request for Proposal (RFP) for appointment of authority engineer for providing project management services for redevelopment of railway colonies at Secunderabad, Guwahati and Rajkot.
- Tender Reference Number: RLDA/RFP/CT- 47 of 2022
- Name of Work: Request for Proposal (RFP) for appointment of authority engineer for providing project management services for redevelopment of railway colonies at Secunderabad, Guwahati and Rajkot.
- Estimated Cost: INR 2,93,19,900 Crore
- EMD: INR 2,96,600 Lakh
- Document Download Start Date: 28th November, 2022
- Document Download End Date: 28th December, 2022
- Bid Submission Start Date: 28th November, 2022
- Bid Submission End Date: 28th December, 2022
- Bid Opening Date: 28th December, 2022
Background:
- The Authority has decided to execute the Project comprising of redevelopment of railway quarters and buildings at Secunderabad, Guwahati and Rajkot through EPC mode/ Lease Agreement. In case of Lease Agreement, the Lessee shall redevelop the railway quarters, buildings etc.
Objective:
- Authority intends to appoint Authority Engineer for Project Management Services (PMS) which shall include supervision, monitoring, reporting, scheduling and other work as per the objective outlined below:
- The Terms of Reference (the “TOR”) for the Authority Engineer are being specified pursuant to the Lease/ EPC Agreement for commercial development at railway land including redevelopment of railway quarters and building at [three sites in Secunderabad, Guwahati and Rajkot] on Lease basis and a copy of Lease/ EPC Agreement (the “Lease/ EPC Agreement”), which is annexed hereto and marked as Appendix-III to form part of this TOR.]
- The Authority Engineer shall perform the role of authority engineer including all duties, functions and obligations as detailed in the Lease/EPC Agreement.
- The objectives of PMS, are to assist the Authority in implementation of the above mentioned Project, from the stage of verification/establishment of reference points/data provided by the Authority and/or as mentioned in the Lease/EPC Agreement, to the stage of successful completion of all the contemplated works of the Project through the Contractor employed for implementation of the Project with the specified safety and security, testing and commissioning of the Project and handing over the completed Project to the Authority or its authorised representative, duly ensuring safety at work sites, people, structures and properties adjacent to work sites, by proper verification/deployment/suggestion of methods and means in tune with contract conditions between the Authority and the Contractor duly following the provisions, regulations, policies, procedures & guidelines, Ministry of Railways Rules, Regulations, procedures, local laws, bye laws & rules and regulations, etc., within the specified Project time schedule, with the appropriate suggestions and/or use, as applicable, to achieve overall economy and functionality.
- This also includes the works like getting ‘as built/completion’ drawings prepared by the Contractor, preparation of the required applications and documents for obtaining the sanction of concerned authorities, exercising supervision on the execution of works, making measurement of works done for arranging payments to the Contractor, affecting various recoveries statutory or otherwise from the running bills of the concerned Contractor, interaction and coordination with authorised representatives of Railway Administration, and various governmental/other bodies/agencies Involved.
- In a nutshell the objectives of the PMS are to assist the Authority to implement the Project in conformity with the Lease/EPC Agreement, Railways’ rules and regulations, and codes Local laws, bye laws, regulations, rules etc.
Scope of Work:
- The Authority Engineer shall discharge its duties in a fair; impartial and efficient manner; consistent with the highest standards of professional integrity and Good Industry Practice.
- The Authority Engineer shall perform the duties and exercise the authority in accordance with the provisions of this Agreement; but subject to obtaining prior written approval of the Authority before determining:
- Any Time Extension;
- Any additional cost to be paid by the Authority to the Contractor;
- The Termination Payment;
- Any other matter which is not specified in (a); (b) or (c) above and which creates an obligation or liability on either Party for a sum exceeding Rs. 50,00,000 (Rs. Fifty Lakhs).
- The Authority Engineer shall submit regular periodic reports; at least once every month; to the Authority in respect of its duties and functions under this Agreement. Such reports shall be submitted by the Authority Engineer within 10 (ten) days of the beginning of every month. All reports to be submitted by the AE shall be in English language.
- The Authority Engineer shall discharge all the duties and functions as per the objective of the TOR at S.No. 2 above, irrespective of the Key Personnel as deployed and listed in this RFP. For avoidance of doubt, deployment of Authority Engineer’s Personnel does not absolve the Authority Engineer of its responsibilities, duties and functions as needs to be undertaken in providing the PMS.
- The Authority Engineer shall inform the Contractor of any delegation of its duties and responsibilities to its suitably qualified and experienced personnel; provided; however, that it shall not delegate the authority to refer any matter for the Authority’s prior approval in accordance with the provisions of the Lease/EPC Agreement.
- The Authority Engineer shall aid and advise the Authority on any proposal for Change of Scope under the Lease/EPC Agreement.
- In the event of any disagreement between the Authority and the Contract or regarding the meaning; scope and nature of Good Industry Practice; as set forth in any provision of the Lease/EPC Agreement; the Authority Engineer shall specify such meaning; scope and nature by issuing a reasoned written statement relying on good industry practice and authentic literature.
- The AE shall ensure that its personnel deployed are experienced in modern methods of contract management and construction supervision, ensuring professional construction supervision adhering to quality, target completion dates, compliance with the drawings, technical specifications and various requirements of the Lease/EPC Agreement including safety. The AE shall arrange to train its personnel who are deployed/to be deployed, from time to time, as may be required, for providing efficient Services.
- The AE shall strive to minimise claims disputes and assist in resolving them.
- The AE shall ensure optimal utilization of resources/contractual provisions with a view to bring economy to execution. The AE shall also assist in implementation of various labour rules, regulations and welfare measures as per the rules in force and laid down provisions in the Lease/EPC Agreement.
- The Authority will provide office space at Site/Authority Office with furniture (tables, chairs and almirahs) for 4 persons workstations and access to a meeting room free of charge. Authority will not provide stationary, computers, printers, copiers, LAN, and Internet connection.
- All assets and facilities provided by the Authority shall remain vested with the Authority at all time, and AE shall have no claim over it. The Contractor implementing the Project shall give the Authority Engineer and its authorised personnel access, facilities, and safety equipment for carrying out their obligations under this Agreement.
- The Authority Engineer will be responsible for executing a consistent, effective & transparent strategy for implementation of the project. Within the first thirty days from the Effective Date of the PMS, the Authority Engineer shall present a Project Implementation Plan (PIP). The PIP shall establish Project Management Processes & tools shall address the following key areas:
- Team mobilization & Interfaces with Authority.
- Communication Protocols – facilitation of communications contract management, Procurement.
- Project Management Information System (PMIS)
- Establishment of Project Policies & Standards.
- Development of procurement strategy.
- Establish a Project Delivery Plan including how the different stages of each project component will be managed.
- Health & Safety Plan.
- Environmental Management Plan
- Define Monitoring Tools & reporting systems to govern the progress of the project – alert set points, trend reports, hierarchy for escalation of issues & change management.
- Define Document Control System – Identify the various stakeholders, including but not limited to, individual project component bidders and elements such as projects, contracts & services, required to deliver the project together with their interface relationships.
Eligibility:
- Bidders must read carefully the minimum conditions of eligibility (the “Conditions of Eligibility”) provided herein.
- To be eligible for evaluation of its Bid, the Bidder shall fulfil the following:
Technical Capacity:
- For demonstrating technical capacity, the Bidder shall have, over the past 5 (five) Financial Years and including the current Financial Year preceding the Bid Due Date, completed or substantially completed one Eligible Assignment of value equal to or more than 35% of the estimated cost of the Project Management Services mentioned in item No. 2 of the KIT (clause 1.1.2) (the “Technical Capacity”).
- For evaluation, substantially completed means that the Bidder has received at least 90%of the professional fees /agreement value towards undertaking such Eligible Assignment.
- Provided further, that in case of a Consortium, experience of the Consortium as a whole or any of its constituent Members shall be considered.
Financial Capacity:
- The Bidder shall have received total income equal to 150 % of the estimated cost of the Project Management Services mentioned in item No. 2 of the KIT (para 1.1.2) from professional (consultancy) fees in the 3 (three) financial years preceding the Bid Due Date.
- For the avoidance of doubt, professional fees refer to fees received by the Bidder for providing consultancy and/or supervision to its clients. In case of Consortium, the Financial Capacity of only the Lead Member will be considered.
- Moreover, each member of the Consortium should have at least 25% of the Financial Capacity for the purpose of further evaluation for the eligibility of the Consortium.
The complete document can be downloaded from www.tenderwizard.in/RLDA
Source: RLDA- Tender | Image Credit (representational): South Central Railway
