RLDA invites tender for consultancy services for commercial development of two vacant railway land parcels at Gandhinagar Railway Station

Rail Land Development Authority (RLDA) has invited Proposal through e-tendering mode for Engagement of Architectural, Financial & Marketing Consultant from RLDA Empanelled Financial & Marketing Consultants Panel 2 for providing consultancy services for Commercial Development of Two Vacant Railway Land Parcels at Gandhinagar Railway Station.

• Tender Reference Number: RLDA/RFP/CT- 21 of 2023
• Name of Work: Engagement of Architectural, Financial & Marketing Consultant from RLDA Empanelled Financial & Marketing Consultants Panel-2 for providing consultancy services for Commercial Development of Two Vacant Railway Land Parcels at Gandhinagar Railway Station.
• Estimated Cost: INR 31.90 Lakhs
• EMD: INR 25 Thousand
• Document Download Start Date: 28th Aug, 2023
• Document Download End Date: 11th Sep, 2023
• Bid Submission Start Date: 28th Aug, 2023
• Bid Submission End Date: 11th Sep, 2023
• Bid Opening Date: 11th Sep, 2023

The Site details are as below:

Objective:

• The primary objective of this consultancy is to:
  • For Architects and Real Estate Consultants
  • Study and survey the site, collect and verify land records, prepare feasibility report,;
  • Preliminary design & architectural concept plans,
  • Architectural concept plans for the redevelopment works,
  • All scope stated in Activity – 1 & Activity -2.
• For Financial and Marketing Consultants
  • Develop the financial model, suggest a project model;
  • Customise the bid documents based on RLDA’s standard bid document;
  • Market the project;
  • Assist RLDA in managing the bidding process for the development of the project and selection of the developer/bidder generally through one stage two packet bidding system (unless there is a specific merit in going for two stage tendering system justified by the Consultant); and
  • All scope stated in Activity – 4 and/or 5.
• In order to ensure:
  • Maximum participation and higher competition among prospective bidders;
  • Higher returns to RLDA with adequate safeguards against risks;
  • Attractive projects models for developers in terms of achievement of permitted FSI and realisation of greater value for the site;
  • That the bidding process is completed smoothly leading finally to signing of agreement with the selected Developer/Bidder.

Scope of Services:

• The services to be performed by the Consultant shall include but not be limited to the scope indicated in Clause 3 and Clause 4 of TOR and/or any specific provision stated in the RFP.
• Consultant shall also perform all such services and activities which are not specified herein but that might be required for achieving the Objective of the Consultancy specified in Clause 2 above, framing of the reports and deliverables listed at Clause 6 & 7 of TOR and completing the Consultancy in terms of Clause 11 below.
• Meeting with the RLDA: The Consultancy requires close interaction with RLDA & Concerned Division Railway Officials for timely inputs, meeting and reviews, feedback/observation by RLDA.
• The Consultant shall actively assist in RLDA’s reviews of various submissions and provide necessary clarifications, documents and back-up information for conducting the reviews at Delhi & Concerned Railway Division Offices.
• The respective Key Personnel of the Consultant shall be present in all important review meetings at RLDA office in Delhi as required by RLDA while other support personnel assisting the Key Personnel in the consultancy may attend other meetings.

Activities of the Services:

Activity-1:

• Collection of data, and Site Survey and Site Appraisal and scope stated in the RFP, if any, shall collectively be referred as Activity-1.
• The Consultant may also be supplied any information already available with RLDA. However, the Consultant is fully responsible for all activities stated below. Activity-1 shall also include following:

Collection of data:

• Collection of details of title/ownership of the Railway land (either from Railway or from the state revenue authorities), verification of the same from the Revenue Authorities with respect to availability of title of the Railways and authenticated records from the same, superimposing of the proposed Site on the authenticated land records.
• The Consultant shall collect relevant details, information data, reports, future plans from the concerned local bodies/departments and from the market regarding present and proposed planned development within the influence area of the site. These data should include but not be limited to:
  • Details of similar residential/commercial developments in the vicinity/city.
  • Contact addresses with phone numbers of real estate developers active in the city, concerned officials of local bodies like Development Authority, Municipality, Revenue Authority, State Government, and others who are responsible/connected with land use/approval process.

Activity-2:

• Preparation of Architectural Plans/Layout Plan/Conceptual Master plan/redevelopment plan, as per the site condition & requirement and for the purpose of obtaining NOC or Sub-divisioning required, if any. Activity-2 shall also include following:
  • The Consultant shall prepare the concept plans for Project/Redevelopment Project.
• The plans should be in conformity with the policy guidelines issued by the Ministry of Railways and the provisions of the local bye-laws and master plan to the extent the same is applicable to this Project. They are to be given in hard copy (3 numbers) as well as in soft form in editable format.
• To examine Master Plan/Building Bye-Laws provisions, directive/guidelines of local authorities as whether partitioning/sub-divisioning of land for re-development of railway colony and leasing remaining land/built up area for residential/commercial will be a prerequisite and if so, the process thereof.
• Detailed site appraisal and re-development/rehabilitation/relocation plan (wherever applicable) will have to be made.
• Phasing of re-development and proposed development including development periods, if any, in close liaison / association with RLDA and Railway officials. The phasing plan should be executable without disturbing the utilities of residence to the extent possible.
• Activity-3: Change in Land Use- Not a Part of this TOR

Activity-4:

• Preparing Financial Model, determining Lease Period, analysing and suggesting Project Model and determining reserve price in terms of Clauses 4.4.1, 4.4.2, 4.4.3, 4.4.4 and 4.4.5 shall be collectively referred as Activity-4.
• The Consultant shall be given the copies of Activities 1, 2 & 3 above, if already completed by RLDA. Activity-4 shall also include:
• Real Estate Market and Proposed Developments: – Consultant shall analyse different real estate segments to arrive at understanding of the local market dynamics and assess latent potential for different components i.e. retails, office and hospitality sector. Consultant shall study each component to form a base while preparing development options for the project site.
• In addition to above market assessment, Consultant shall carry out a perception study to identify expected projects, feedback on demand potential, developer’s perception of the proposed site, potential for alternate development and key concerns, etc.
• Based on market assessment and developer’s perception, Consultant shall also hold preliminary discussions with the local body/department to assess acceptability of various development options considering the overall Master Plan.
• The Consultant shall also analyse various developments in the vicinity and their impact on the proposed development on the subject site by RLDA. Impact of development control norms including the possibility of their modification for the subject site should also be carried out.

Activity-5:

• Preparation of marketing plan, Marketing of the Project, preparation of Tender/Bid document and assisting RLDA in Bid process shall be referred collectively as Activity-5. Activity-5 shall also include following:
• The Consultant will be provided RLDAs Standard Bid Document. Consultant is required to suggest changes in document to suit Railway Colony Redevelopment Project.
• The Consultant shall, based on RLDA’s Standard Bid Document, prepare the bid documents consisting of the RFQ/RFP, the lease agreement including all its appendices, annexure and forms of the bid process.

Activity-8 (If required): (Providing, Erection, Fixing of display board at site and Site & Jungle Clearance):

• The consultant has to provide one to two display boards at site for which he will be paid. The work will involve providing erection and fixing in position of display board at RLDA site, of size 2.44 x 1.80 metre, with high quality flex banner, welded in rolled steel box tubular section made of ISA 25x25x2/3 mm (or) 30x30x4 mm, all around and from top to bottom along the height at every 0.6m centre to centre, to be fixed on steel angle main frame with verticals & horizontal member size ISA 100x50x5 mm or ISA 75x75x6 mm, the steel angle frame to be fixed to two vertical posts of ISMC 200 welded together to form a box section going up to top of the frame and at lower level (1.5M height) each post to be supported by a strut of ISA 75x75x6 mm welded together to form a box embedded in suitable foundation, including earthwork, excavation of size 0.6×0.6×1.2 metre dully filled with sand of 15mm thick, CC concrete (1:3:6) of 15 cm thick and remaining filled with mass concrete of M20 mix.
• The ground clearance of the display board should be 1.5m. The painting of the entire MS section shall be made with approved quality paint of 2 coats over primer. On 2.44m x 1.80m board, the background colour and the names shall be written with approved quality of flex prints with approved content with letters of specified font and language, drawings, pictures etc., as approved by RLDA. Site and Jungle Clearance shall be carried out as per the instructions of Nodal Officer and only after written approval.

The complete document can be downloaded from www.tenderwizard.in/RLDA

Source: RLDA- Tender | Image Credit (representational): PIB