UPMRC Tender Update: M/s R.K. Bajpai bags contract for maintenance of civil work of 9 metro stations, depot & other civil structures at Kanpur

Uttar Pradesh Metro Rail Corporation (UPMRC) Ltd. has issued a Letter of Acceptance (LoA) to M/s R.K. Bajpai for Maintenance of civil work of all 09 Nos. metro stations from IIT Kanpur to Motijheel including metro depot, RSS & other civil structures at UPMRCL, Kanpur.

  • Tender Reference Number: KNPCM-03
  • Name of Work: Maintenance of civil work of all 09 Nos. metro stations from IIT Kanpur to Motijheel including metro depot, RSS & other civil structures at UPMRCL, Kanpur.
  • Accepted Contract Amount: INR 1,15,89,458.71/- (Including all Taxes)
  • Work Completion Period: 24 Months

In April 2023, the UPMRC invited a tender for Tender Number: KNPCM-03

Scope of Work:

  • The scope of the contract covers all civil maintenance works in respect of existing features as detailed under Para 3 below, which includes metros structures inside the main station buildings i.e. platform level, concourse level, ground level, utility rooms, track area from IIT Kanpur to Motijheel Metro station and Depot etc and all other structures/properties of UPMRC situated in Kanpur.
  • This also includes works related to upkeep of metro parking, roads, footpaths etc in circulating area and to upkeep and construction of drainage and sewerage systems etc. at IIT Kanpur to Motijheel Metro station and Depot as and when directed by the Engineer- in–charge as per requirement.
  • This also includes routine maintenance related works of station buildings’ outer faces i.e. painting, repairing etc & other structure i.e. RSS, ASS & Pump rooms.
  • The Engineer-in–charge has the right to carry out any further maintenance work in these areas and minor extensions will be included in the scope of work but major projects will be dealt with separately.
  • Maintenance & cleaning of RWH pits, drainage & sewerage system station; repair &  maintenance of roof sheets, above platform level & railing of viaduct portion are also included in the scope of work.

Area & Location of Work:

  • The scope of work under this contract consist of maintenance of civil works including structures inside the main station buildings i.e. platform level, concourse level, ground level, utility rooms, track area from IIT Kanpur to Motijheel Metro station (09 elevated stations) and Depot, metro line, & other structure i.e. RSS, ASS & Pump rooms of the entire Priority Corridor and all other structures/properties of UPMRC situated in Kanpur as designated by UPMRC.
  • Detail of maintenance items & other features: the detail of various maintenance items & other features is given in BOQ.

General Supervision:

  • The maintenance will be carried out under the general supervision of the Engineer- in -charge or his representative.
  • The areas will be regularly or/and surprisingly without any notice by the authorised staff of the department to check the work and maintenance, material used and for general supervision. In any case, contractor staff shall be at site.
  • The instructions of departmental staff are to be carried out promptly. In case of difference of opinion/ interpretation of specifications and conditions, the matter is to be referred by the contractor to the Engineer- in – charge for his decision, which shall be final and binding. 

Contractor’s Supervision:

  • The contractor must engage the staff as per the attached list of manpower requirements.
  • The contractor should provide the Supervisor with any kind of vehicle to ensure efficient supervision & mobile phone etc. for speedy communication & better liaison/ contact.
  • The contractor must submit with the tender documents, the Bio-data of the supervisor with the copies of certificate and testimonials and Driving license. Suitability of supervisor will be  decided by the Engineer–in–charge in consultation with the contractor but the decision of the Engineer- in- charge shall be final and binding.
  • The staff engaged by the contractor shall not be substituted except for sickness/ approved leave or otherwise found unfit for the job.
  • In case the staff is to be changed by the contractor for any reason, he must obtain prior approval of the Engineer-in-charge and submit the documents that the substitute has the required qualification & capabilities.

Contractor’s Manpower and Management:

  • The contractor must engage labourers and other staff of specialised background with adequate experience for concerned maintenance work.
  • The numbers of field staff for different maintenance work and operation is based on actual requirements as experienced where yardstick is not prescribed. The contractor should examine this strength and in case of disagreement on field staff strength, he should make submission with valid reasons well before the submission of tender documents or along with the tenders for consideration of the Engineer- in- charge whose decision shall be final.
  • Contractor shall have to engage the minimum agreed staff all the time. Due to emergencies or otherwise, if some additional staff is required to be deployed no additional payments will be made to the contractor if work is to be carried out within the maintained area and within the scope of work.
  • The contractor shall maintain attendance and other records of the manpower engaged by him required under the rules and must observe all the formalities required under the labour act and required by the law of land.
  • The normal working hours will be sunrise to sunset subject to staggering of duty hours as per actual requirements. The work inside the stations shall be allowed mostly during block hours in night time for which necessary permissions shall be required from the concerned department of UPMRC.
  • The contractor shall also ensure to submit a police verification report along with a copy of the Aadhar Card of their staff/workman to be deployed for the work to UPMRC. The Contractor should quote their rates keeping in mind works in odd hours.
  • During Sunday & other holidays, the contractor must deploy essential staff to ensure and cater for emergency needs.
  • In case of exigency, the contractor shall deploy the required number of staff beyond normal duty  hours if directed so to carry out the works within the scope of agreement.

Survey of site and Investigations:

  • The datum used for the Contract shall be Mean Sea Level datum.
  • The Contractor shall relate the maintenance of the Works to the Site Grid. To facilitate this,  survey reference points have been established and the Engineer will provide benchmarks in the vicinity of the Site.
  • Before the Contractor commences the setting out of the Works, the Engineer will provide a drawing showing the position of each survey reference point and benchmark, together with the co-ordinates and/or level assigned to each point.
  • The Contractor shall satisfy itself that there are no conflicts between the data given and shall establish and provide all subsidiary setting out points, monuments, towers and the like which may be necessary for the proper and accurate setting out and checking of the Works.
  • The Contractor shall carefully protect all the survey reference points, bench marks, setting out points, monuments, towers and the like from any damages and shall maintain them and  promptly repair or replace any points damaged from any causes whatsoever.
  • The Contractor shall regularly recheck the position of all setting out points, benchmarks and the like to the satisfaction of the Engineer.
  • Upon handover to the Contractor, the survey reference points will become the responsibility of the Contractor. The Contractor shall, by annual or more frequent review, ensure that these  survey points continue to remain consistent with the benchmarks.
  • The Contractor shall carry out all further site investigations necessary for the design of the Permanent Works and to enable the determination of the methods of maintenance and the nature, extent and design of the Temporary Works.


  • The tenders for this contract will be considered only from those tenderers (proprietorship firms, partnerships firms, companies, corporations) who meet requisite eligibility criteria prescribed in the sub-clauses of clause 1.1.3 of NIT. Joint Ventures or Consortium are not allowed to participate in the tender.
  • A tenderer shall submit only one bid in the same tendering process. A tenderer who submits or participates in more than one bid will cause all of the proposals in which the tenderer has participated to be disqualified. No tenderer can be a sub-contractor while submitting a bid in the same bidding process.
  • Tenderers shall not have a conflict of interest. All Tenderers found to have a conflict of interest shall be disqualified. Tenderers shall be considered to have a conflict of interest with one or more parties in this bidding process, if:
    • A tenderer has been engaged by the Employer to provide consulting services for the preparation related to procurement for on implementation of the project;
    • Tenderer is any associates/affiliates (inclusive of parent firms) mentioned in subparagraph (a) above; or
    • Tenderer lends, or temporarily seconds its personnel to firms or organisations which are engaged in consulting services for the preparation related to procurement for on implementation of the project, if the personnel would be involved in any capacity on the same project.

Work Experience:

  • The tenderers will be qualified only if they have successfully completed work(s), completion date(s) of which falling during last seven years ending last day of the month previous to the month of tender submission end date as given below:
    • At least One “similar work” of value of Rs. 118.20 lacs or more, or
    • Two “similar work” each of value of Rs. 74.50 lacs or more, or
    • Three “similar work” each of value of Rs. 59.60 lacs or more.
  • The “similar work” for this contract shall be “Civil Construction / Maintenance Works of Building/Structures/Metro Structures.

Source: UPMRC- Tender Update | Image Credit (representational): UPMRC